2. FILE SYSTEM CONSOLIDATION


Permissions auditFile system consolidationData access governanceIdentity & access management

Tidy up permissions and
structures in the file system



Analyst Gartner expects the volume of stored data in companies to increase by 800 percent by 2018. Of this additional volume, 80 percent alone will be taken up by unstructured files such as a documents in file or e mail systems. If access administration for this data is also unstructured, this puts corporate knowledge at risk.

But how can you bring a file system that has evolved over the years up to speed with secure permissions administration that also meets the legal requirements?

Checking the permissions concept


The first step is to check and analyze the current status of access rights and folder structures. The result provides the basis for examining the existing permissions concepts and, if necessary, revising them.

Can more employees than necessary access the company’s sensitive information? Are there too many levels of hierarchy and unclear rights categories? Are there unwanted rights clusters, such as for trainees once they have worked their way through different departments? etc.

Herculean manual task


If defined permissions procedures were fundamentally lacking in the past, the outlay required for manually consolidating a file system with several hundred thousand folders would be in the vicinity of man-years.

econet has been assisting companies with consolidation projects of this magnitude for years and developed its Migration Manager tool for anyone wishing to organize their data and access administration with an acceptable outlay.

The advantage of automation


econet’s highly automated Migration Manager assists with all the necessary steps from determining the current status through to migrating data into an optimum structure. Dashboard displays provide the necessary overview and monitoring during each phase. The data owners and responsible departmental staff are involved in the process with the aid of easily comprehensible workflows.

econet’s specialists use their process expertise and project experience to help you devise a suitable permissions concept and migration plan. This proven approach and end-to-end error-free operation ensure a high degree of acceptance in the departments involved.

Lasting transparency and compliance


Introducing access administration with defined, automated and controlled processes ensures the resulting transparency is maintained long-term and that information can only be accessed by the desired people.

You can find more information here: Stage 3 – Data Access Governance