Companies go to great lengths to protect their internal systems and information using anti-virus software, firewalls, regular updates, security patches and backups. That’s all well and good, but it still might not be enough, especially for SMEs.

In this particular environment, access rights to file systems and e-mails, for example, are often poorly regulated. Yet these tend to be the very systems that contain critical business information such as customer or financial data, or information from the development department.

Security, compliance and efficient administration

The file system, Active Directory database and mail system are still managed independently from one another in many companies. This generates superfluous administrative outlay – when it comes to deleting permissions for employees who have changed department or left the company, for instance. In fact, the company’s knowledge is genuinely under threat if there is no central overview of access rights.

Apart from that, there are often unwitting breaches of compliance regulations – some of which apply not only to companies listed on the stock exchange, but just as much to SMEs – such as the German Data Protection Act or the law governing control and transparency in the corporate sector (KonTraG). The company management is accountable for any contraventions or incidents.

Neither complicated nor expensive

The only plausible solution for provisioning users with IT services in SMEs is a highly standardized approach with low implementation effort and clearly calculable costs. econet’s Identity & Provisioning Manager covers the key systems and IAM processes using proven best-practice approaches. Instead of undertaking a complex definition of processes, “out-of-the-box” standards are simply adapted to meet requirements, which keeps effort and costs in check.

Data managers control the access rights themselves

econet’s Identity & Provisioning Manager provides a particularly broad range of functions for key Data Access Governance in regard to information security. Departmental data owners can use a service gateway to entirely independently manage access to unstructured information and the administration of data resources, e.g. in Windows file systems or SharePoint systems. This also places the management of access rights in the hands of departmental staff using easily understandable application and authorization procedures. After all, only they have the necessary knowledge to perform this task.

Once authorized to do so, the Identity & Provisioning Manager sets up data resources such as file shares and folders or data libraries in the target systems – and does so completely automatically and without the need to involve IT staff. This frees up administrators from a good part of their routine tasks, and they no longer have to make uncertain decisions when it comes to allocating job-related access rights. All they need do is keep the required disk space free for the task.

We would be happy to offer you a personal web presentation on how the Identity & Provisioning Manager increases information security, saves costs and simplifies the work of departmental IT administration staff. We look forward to hearing from you.